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Senior Office Assistant (Legal)

The Putnam County District Attorney's Office is seeking qualified candidates for the position of Senior Office Assistant (Legal).

This is a Competitive position under New York State Civil Service Law. Per NYS Civil Service Law any appointment to this position will be made on a Provisional basis, pending the future administration of a Civil Service examination.

This is advanced level legal office/clerical and administrative work performed to support the efficient operation of a municipal legal office. Familiarity with complex legal terminology used in the preparation of legal briefs and documents is required. Work involves the operation of automated systems equipment in the preparation and storing of legal documents and correspondence. Supervision is not a responsibility of this position. Performs related work as required.


  • Prepares and processes legal correspondence and documents relative to New York Criminal Procedure Law (§370.15, §710.30) and other laws and statutes, such as notices, subpoenas, orders, responses, declarations, statements, certificates, affidavits and other legal forms required for federal, state and local courts and related procedures;
  • Prepares and provides legal documents and information to Probation Department as requested;
  • Receives monthly calendars for assigned local courts and organizes necessary case materials, filing/processing of documents, attorney reminders, etc.;
  • Receives and maintains case dockets, documents and files relative to all cases on local court calendars for assigned courts;
  • Prepares and organizes case files for Assistant District Attorneys’ case research and court appearances, which includes running updated criminal histories (Record of Arrests and Prosecutions or RAP sheets) and Department of Motor Vehicles records, evidence and other documentation from arresting agencies such as 911 calls, videos, photos, etc.;
  • Enters all notes, future court dates, seal orders, warrants, orders of protection, and any other additional information upon case files’ return from court, including forfeitures.


a) Associate’s degree and two (2) years of office clerical experience, one (1) year of which must have involved the producing and processing of legal correspondence and documents; or

b) Graduation from high school or possession of a comparable diploma and three (3) years office clerical experience, one (1) year of which must have involved the producing and processing of legal correspondence and documents; or

c) An equivalent combination of education and experience indicated in (a) and (b) above.

PLEASE NOTE: Education beyond the secondary level must be from an institution accredited or recognized by the Board of Regents of the New York State Department of Education as a post-secondary, degree-granting institution.


STARTING SALARY: $47,124 per year

SCHEDULE: Full-time, Monday-Friday


  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Paid time off
  • Retirement plan
  • Vision insurance



Applications and resumes may be submitted to the Putnam County Personnel Department by mail or email:

Putnam County Personnel Department

110 Old Route 6, Bldg 3

Carmel NY, 10512



in Putnam County District Attorney's Office
Putnam County Jobs
Start date: As soon as possible
Reference: PC SR OA Legal
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Additional Information:

Putnam County Office Building

40 Gleneida Avenue
Carmel, New York 10512

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