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10 Quick Tips to Get the Most from Microsoft Office

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We have published some useful tips and tricks for getting the most out of Office 2010 and 2007. This article compiles 10 of the best tips and tricks we have covered.


Create a Customized Tab on the Office 2010 Ribbon

Office 2007 included the new Ribbon interface which some people found awkward and confusing to use. However, Office 2010 added a new feature that allows you to create your own custom tabs on the Ribbon. You can group specific commands that you use most often on your custom tabs for faster and easier document creation and editing.

Create a Customized Tab on the Office 2010 Ribbon


Save Time by Customizing the Quick Access Toolbar in Office 2007

The previous tip showed you how to add a custom tab so you can group often-used commands in one place. You can further customize the Office interface by adding commands to the Quick Access Toolbar. This provides one-click access to your most-used commands.

Save Time By Customizing the Quick Access Toolbar in Office 2007


How to Backup and Restore Your Office 2010 Ribbon and Quick Access Toolbar Customizations

Now, that you learned how to create custom tabs on the Office 2010 Ribbon and how to customize the Quick Access Toolbar, you can backup both the Ribbon and the Quick Access Toolbar so you can import the same customizations into Office 2010 on another computer. The following article shows you how to backup the Ribbon and the Quick Access Toolbar in Word, but the same method works in the other Office 2010 programs.

How to Backup and Restore Your Office 2010 Ribbon and Quick Access Toolbar Customizations


How to Find Office 2003 Commands in Office 2010

Have you just upgraded to Office 2010 from Office 2003? If you skipped over Office 2007, you may be having trouble locating your favorite commands from Office 2003 on the new Ribbon interface. Microsoft created and interactive guide to the new Ribbon interface in Office 2010 to help smooth the transition from Office 2003 to Office 2010. The following provides a link to the interactive guides and also shows you how to install them on your computer for offline access.

NOTE: The article also provides a link to interactive guides for learning where commands are in Office 2007.

How to Find Office 2003 Commands in Office 2010


Bring Office 2003 Menus Back to 2010 with UBitMenu

The previous tip showed you how you can make the transition from Office 2003 to the new Ribbon interface in Office 2010 and 2007 easier. However, if you really miss the familiar menus and toolbars from Office 2003, you can get them back in Office 2010. The following article shows you how to use a tool, called UBitMenu, to bring back the Office 2003 menus and toolbars in Office 2010, and even how to hide the extra Ribbon tabs to make Office 2010 more like Office 2003.

Bring Office 2003 Menus Back to 2010 with UBitMenu


Insert Horizontal Lines in Word Documents Quickly

Generally, when inserting a horizontal line in Word, you need to access the Borders and Shading dialog box. However, there is a quicker way of inserting different styles of horizontal lines. The following article shows you the keyboard shortcuts for inserting the different styles of horizontal lines to save you time.

Insert Horizontal Lines In Word Documents Quickly


How to Crop Pictures in Word, Excel, and PowerPoint 2010

When inserting a picture into your Office documents, you might need to crop it to show only a specific part of the picture and remove other areas. You can do this directly in Word, Excel, and PowerPoint. The following article shows you how to crop pictures in Word, but the method is the same in Excel and PowerPoint.

How to Crop Pictures in Word, Excel, and PowerPoint 2010


Center Pictures and Other Objects in Office 2007 & 2010

Once you insert your picture and crop it, if needed, it may be difficult to get your picture perfectly centered in your document. The following article shows you how to center pictures and other objects in Word and PowerPoint 2010; however, the method is nearly identical in 2007.

Center Pictures and Other Objects in Office 2007 & 2010


How to Take Screenshots with Word 2010

If you’re working on a document in Word 2010 that includes screenshots, you can easily use Word to create the screenshots, rather than another third-party tool, thus saving you time. The following article shows you how to use Word to take screenshots and paste them directly into your document.

How To Take Screenshots with Word 2010


Add Security to Your Important Documents in Office 2010

If you’re sharing Office 2010 documents with other employees through your company’s network, you might want to add security to the documents so only certain employees can access the documents. The following article shows you how to restrict editing and encrypt your documents in Word. You can also apply encryption to Excel and PowerPoint documents. However, you can only restrict editing in Word and Excel.

Add Security to Your Important Documents in Office 2010


We hope these tips and tricks help improve your productivity and efficiency when using Microsoft Office.

:Refercence – how to geek
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monitor

Here are some tips on how to Adjust your Monitors screen resolution

 
 
Choose Screen Resolution

For higher legibility of documents on screen, you can adjust the screen resolution of your monitor (for monitors that support more than one screen resolution option). The higher the number of pixels, the more information you can display on your screen and the smaller items appear. Lower screen resolution makes items appear larger and can benefit people with vision impairments. This procedure tells you how to adjust screen resolution through Display Properties in Control Panel.

No. Mouse actions Keyboard actions
1 On the Startmenu:

  • Select Control Panel
Display the Start menu by pressing CTRL+ESC (or the Windows logo key Windows logo key).

  • Select Control Panel by pressing C.
2 In Control Panel:

  • Be sure you are in Classic View(all Control Panel icons are showing).
  • If not, under Control Panel in the left pane, select Switch to Classic View.
  • Select Display.
In Control Panel:

  • Be sure you are in Classic View(all Control Panel icons are showing).
  • If not, under Control Panel in the left pane, select Switch to Classic Viewby pressing TAB.
  • Press ENTER.
  • Press the RIGHT ARROW key, and then the LEFT ARROW key to select Display.
  • Press ENTER.
3 In the Display Propertiesdialog box:

  • Select the Settings tab.
In the Display Propertiesdialog box:

  • Move to the Settings tab by pressing CTRL+TAB.
4 On the Settings tab, under Screen Resolution:

  • Select a screen resolution value by moving the slider arrow.
  • Select OK.
On the Settingstab:

  • Move to the Screen resolutionslider by pressing ALT+S.
  • Choose a screen resolution value by pressing the RIGHT ARROW or LEFT ARROW key.
  • Press ENTER.
5 To close Control Panel:

  • Select the Close button.
To close Control Panel:

  • Press ALT+F, C.

Control Panel: Display: Settings tab: Screen resolutionControl Panel: Display: Settings tab: Screen resolution

IT2

How do I save a Document as a PDF in Microsoft Office 2010?

Read the following to find out how to save a document as a PDF in Microsoft Office 2010.

To keep your file’s format when you share your files with other people or print your files by using commercial methods, you can use Microsoft Office 2010 programs to save files as PDFs without needing additional software or add-ins. Use PDF format when you want a file that:

  • Looks the same on most computers.
  • Has a small file size.
  • Complies with an industry format.

Examples include resumes, legal documents, newsletters, files intended to only be read and printed, and files intended for professional printing.

You can click on the link below to find instructions on how to do this. The instructions are specific to the program you are using. Some programs you can choose from are Access, Excel, OneNote, Powerpoint, Project, Publisher, Visio and Word.

If you need further assistance, you can contact ITsupport for help.

How to save a Document as a PDF in Office 2010.pdf    

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